Rules and Regulations

Download the Rules and Regulations as .pdf

 

ART. 1: ORGANIZATION

The 7th AL ANDALUS ULTIMATE TRAIL is organized by TEAM AXARSPORT s.l. and will take place from July 06 to 10, 2015 in Andalucia, Spain.

ART. 2: DEFINITION OF THE COMPETITION

The 7th AL ANDALUS ULTIMATE TRAIL is a 230 km race over five days in hot climate, with temperatures reaching 35-45C. The race takes place throughout the beautiful natural parks of the Granada province in Southern Spain. The terrain consists of mountain, desert, and single track, along with short stretches of tarmac.

The race is semi-supported. Competitors carry obligatory items ( see complete Equipment List, ART. 20 ).

TEAM AXARSPORT s.l. reserves the right to modify:

  • the regulations of the 7th AL ANDALUS ULTIMATE TRAIL
  • the aspect of the course in case of forces beyond our control: weather, construction, etc.

ART. 3: REGISTRATION, ENTRY FEES, AND ADMINISTRATIVE OBLIGATIONS

Individual:

 €900 / 01 September – 31 March 2015

 €1000 / 01 April – 01 July 2015

  • Deposit:  €350 Due on Registration via PayPal or Bank Transfer. Email us for Bank Transfer option.
  • Balance: Due 60 days after Registration
  • Any entry after May 4, 2015 (60 days prior to event): Registration Fee is due in full.

Registration Fee includes:

  • Bus transfers on arrival and departure from/to Malaga airport within specified published blocks of time. ( Team Axarsport s.l. is not responsible for any participant missing the bus when the times are posted and if every effort is made to gather the participant. Alternate modes of transportation are available for a fee – local bus, taxi, carpool. )
  • Hotel accommodation ( shared ) in Loja for 2 nights before and 1 night after the race, including breakfast and dinner  ( additional € 20.00 /night for single room )
  • Race Gift Bag
  • Semi-supported race with post-stage refreshment service and boiling water for dehydrated meals. It is essential to carry adequate dehydrated food for 5 days of meals
  • Non-Race gear bag ( RKB/10kg max. ) carried forward from stage to stage to campsites with services, showers, and electricity for charging devices
  • Shared tent ( additional € 30.00 for a single )
  • Bottled water over the course of the race
  • 3 dinners provided (Stages 3, 4, 5)
  • Medical staff, Red Cross, and basic medical assistance
  • Accident insurance for 5 days of race
  • IVA and related tax included
  • Race T-shirt, finisher medal plus additional stage prizes
  • Gala Awards Dinner

The following information is necessary for complete registration :

  • Complete registration form
  • Hotel reservation form
  • Proof of payment for the race
  • Original medical certificate stamped and dated by your doctor submitted at registration. A copy must be faxed or scanned/emailed to Race Administration ([email protected]) by July 1, 2015.

Cancellation Policy:

Deposit is non-refundable and non-transferable. In the event of a competitor canceling due to medically supported injury / illness, he / she can pass the remaining balance of entry fee†(less the deposit)†to another person or be reimbursed a % of the amount paid, ie:

  • 75% – Before 31 December, 2013
  • 50% – 01 January to 31 March, 2014
  • 25% – 01 April to 31 May, 2014
  • 0 % – After 31 May, 2014

ART. 4: GENERAL CONDITIONS & PERSONAL RESPONSIBILITY

The 7th AL ANDALUS ULTIMATE TRAIL will be administered according to the general race regulations and their amendments, to which all participants agree when they register. The organization is not responsible for any damage caused by the participant or caused to themselves by their imprudence or negligence. Similarly the participants declare they are in perfect physical condition to perform this race, exempting the organizers of the race from said responsibility, and are required to submit a signed medical form 30 days prior to registration. Enrollment in the race assumes the acceptance of these rules and regulations.

ART. 5: CONDITIONS OF ADMISSION FOR PARTICIPANTS

Anyone meeting the following conditions will be accepted: over 18, any citizenship, good health, and complete payment of fees. Competitors must hold a medical certificate issued by the organization stating their ability to participate. The medical certificate must be dated no more than 30 days before the start of the race and signed by a Doctor. In the event a participant cannot produce a medical certificate by the day of check-in, they may have it completed by the race doctor on site for a fee of €75 payable at that time.

ART. 6: CATEGORIES OF PARTICIPANTS

INDIVIDUAL

Every entrant will be ranked. In addition to the general ranking, there will be placing for first, second and third female and male.

ART. 7: PROGRAM OF THE RACE

Saturday, 4th July:

  • Registration: 14:00 to 18:00
  • Airport pick up for arrivals in Malaga or Granada within specific published time periods.
  • Doctor on-site for outstanding medical certificates required to compete – € 75 fee (See ART. 5 )
  • Dinner: 19:00

Sunday, 5th July:

  • Breakfast: 07:30 to 10:30
  • Registration: 12:00 to 17:00
  • Airport pick up for arrivals in Malaga or Granada within specific published time periods.
  • Doctor on-site for outstanding medical certificates required to compete – € 75 fee (See ART. 5 )
  • Obligatory Race Welcome & Overview / Stage 1 briefing: 19:00
  • Dinner: 19:30

Monday, 6th July:

  • Breakfast: 06:30 to 08:30
  • Assemble outside Hotel Manzanil, Loja: 09:15
  • Official Race Start: 09:45
  • Stage finish: Alhama de Granada / Sports Centre Campsite: 13:00 to 17:00
  • Massage available: 14:00 to 18:00
  • Stage 1 prizes / Stage 2 briefing: 18:00
  • Free to visit Alhama de Granada: 18:30+

Tuesday, 7th July:

  • Stage start: 09:00
  • Stage finish: Jatar / Nacimiento Campsite: 13:00 to 17:00
  • Massage available: 14:00 to 18:00
  • Stage 2 prizes / Stage 3 briefing: 18.00
  • Free to visit Jatar: 18:30+

Wednesday, 8th July:

  • Stage start: 09:00
  • Stage finish: Jayena / El Bacal Campsite: 13:00 to 17:00
  • Massage available: 14:00 to 18:00
  • Stage 3 prizes / Stage 4 briefing: 18:00
  • Paella meal offered on-site: 19:00

Thursday, 9th July:

  • Staggered start ( main field ): 08:00*
  • Staggered start ( leaders ): 08:30*
  • Stage finish: Alhama de Granada / El Motor Campsite: 15:00 to 19:00
  • Massage available: 14:00 to 19:00
  • Stage 4 prizes / Stage 5 briefing: 19:30
  • Pasta meal offered on-site: 20:00

Friday, 10th July:

  • Staggered start ( main field ): 08:30*
  • Staggered start ( leaders ): 09:00*
  • Race finish: Loja / Hotel Manzanil: 13:00 to 17:00
  • Massage available: 13:00 to 18:00
  • Awards Ceremony: 19:30
  • Gala Dinner: 20:00

* Staggered starts determined during course of race.

ART. 8: TECHNICAL AND ADMINISTRATIVE VERIFICATIONS

These will take place on 04 – 05, July 2015. Participants must present themselves to the race administrators during registration. Participants must meet the administrative and technical requirements including medical form and complete payment of registration fees. Each competitor is responsible for his/her own equipment, and each element referring to the participant equipment list is strictly personal.

ART. 9: IDENTIFICATION MARKS/RACE NUMBERS

During the administrative registration, the organization will provide each participant with two dorsals: one for the chest or thigh and one for the back (to be attached to the backpack). Each participant must ensure his / her ID marking is clear, entirely visible, in good condition, and in the proper place throughout the race. The organization will make spare ID markings available in the event of loss or damage.

ART. 10: SPACE RESERVED FOR INDIVIDUAL SPONSORS

In addition to official ID markings, participants may use other available clothing space for individual sponsors ( apart from areas exclusively reserved for race number ) e.g. T-shirts, shorts, socks, caps, backpacks, etc. However, the organization reserves the right to prohibit sponsorship considered to be oversized or in direct competition with the organization’s partners or for any other reasons and which the organization does not have to justify.

ART. 11: CHECKPOINTS AND RANKING

Each checkpoint is compulsory. Checkpoints are located throughout the course of each stage of the race approximately 9 – 12km apart. There are three to six checkpoints depending on the length of the stage and each competitor must pass through them. This allows the race officials to record times and distribute water. 1.5 litres of water will be available at every checkpoint and also at the start and finish of each stage.

Electronic timing is used to identify, time, and rank each competitor. Each competitor’s time is indicated in hours, minutes and seconds.

ART. 12: RACE VILLAGE/CAMPSITES

The race villages will be set up each day on previously chosen sites transformed into camping grounds for the competitors. Non-race gear will be transferred to each site in numbered official Race Kit Bags ( RKB’s ). There is a 10kg maximum weight for RKB’s. Single, 2-person, and 3-person tents are allocated based on hotel room assignments and teams ( fee of €30 for single tents ). There will be no gender separation.

The race villages are equipped with a first aid station, information board, and massage treatment stations ( prepaid cards available at registration ). Basic facilities include shower and toilet. Field kitchen will supply boiling water. Drinks and special race recovery food station open for a limited time at the end of each stage. There will be time to enter nearby villages and purchase meals. There will be a stage award gathering each day.

ART. 13: MEDICAL ASSISTANCE

A medical team specializing in sports medicine will be present throughout the race with the use of assistance vehicles. They will ensure that any participant suffering from physical or mental exhaustion is brought back to the base camp and taken to hospital if necessary. Competitors are required to carry their own personal remedy materials including blister kits, Paracetamol, and anti-diarrhea medication, personal hygiene, allergy medication etc.

ART. 14: DROPPING OUT / ELIMINATION

In no circumstance ( and at the risk of having to pay the search costs involved ) may any competitor leave the race without informing the organization and signing an official discharge provided by TEAM AXARSPORT s.l. If a competitor abandons the race, he / she must notify the organization as soon as possible and give his / her identification marks to one of the course commissaries and must be escorted to the stage finish by vehicle of qualified Race Staff or Race Director. If a member of a team drops out, the remaining team members will run as individuals.

Minimum authorized time: Competitors who fail to average a minimum of 6km/hour and meet Checkpoints before posted cut-off times may be asked to drop out in consideration of the safety and resources of the Race Support Team. This decision is made by the Race Director and is final.

ART. 15: GROUND ASSISTANCE

The organization reminds all participants that the 7th AL ANDALUS ULTIMATE TRAIL is a race where climatic and ground conditions can be extreme. Any outside assistance is strictly prohibited. If a competitor goes far off the race route, necessitating a lengthy search, he/she will be responsible for the cost.

ART. 16: INSURANCE

An insurance policy covering accident medical coverage is arranged by the organization for all entrants during the days of the race. All competitors take part in the full knowledge of the risks that may be incurred in this kind of competition. Since competitors participate of their own free will, the organization is not responsible for any collapse or accident. In accordance with the 1984 law on sport, the organizer is obliged to advise participants to take out their own accident, travel and death insurance.

ART. 17: WEATHER AND TERRAIN CONDITIONS

Average temperatures in July:

  • daytime 35°- 45° C,
  • nighttime 12°- 20° C.

The route ( approx. 230 km ) covers a wide variety of terrain. The organizers reserve the right to modify the route and the length of the various stages as a result of unfavorable weather conditions or unforeseen changes in certain areas and will post the most up to date map and route information before the stage.

ART. 18: MARKINGS

The participants in the 7th AL ANDALUS ULTIMATE TRAIL must follow the route as marked by the organizers. The course will be marked approximately every 200 – 500 meters. Official 2014 race markings will be demonstrated at orientation. Race administration strongly advises participants to study the route maps and download the Garmin routes from the website prior to 06 July, 2015. The organization takes care to use marking materials that are not harmful to the environment and that are removed after the race.

ART. 19: ROAD BOOK

A road book is issued at registration and includes maps and various items of interest for each stage. You are required to have your road book during the race and to attend the evening briefings by the Race Director relating to the next day’s stage.

ART. 20: OBLIGATORY EQUIPMENT FOR PARTICIPANTS

The obligatory equipment of each participant ( food, survival equipment and kit, waist pouch, etc.) should weigh no more than 4kg. The Non-Race Gear Race Kit Bag shall weigh no more than 10kgs leaving the race hotel.

Food:

Each entrant must provide his/her own dehydrated food for the race stages. He/she must select the type of food best suited to his/her personal needs. Boiling water will be provided at the Race Village at the end of each stage and in the morning before each start.

Personal Race Kit:

  • Backpack or equivalent
  • Water, minimum 750ml
  • Head Cover ( cap, buff )

Non-Race Gear / Overnight Kit / Race Kit Bag (RKB):

  • Sleeping bag or equivalent
  • Race food for stage
  • Wash kit
  • First Aid Kit ( blister kit, Paracetamol, anti-diarrhea, personal hygiene, etc. )

Advised Equipment:

Walking poles, sleeping mat, head torch, whistle, compass, sun cream, towel, lip balm, mobile phone, and money.

Mobile Phones and other Electronic devices:

There is electricity at all campsites for charging phones and GPS watches.

ART. 21: RACE BEHAVIOR AND THE ENVIRONMENT

We rely heavily on the support of the towns, villages, various tourist information departments and Regional Government and ask that all competitors treat the local people and the environment with respect. Interaction between the village inhabitants and competitors is important for the race and is a good example of how sports tourism can benefit a region. Smoking of any kind and the throwing away of any food/water packaging or other items on the race route or campsites is strictly forbidden.

ART. 22: COMPLAINTS

All complaints from competitors must be addressed with discretion to the Race Director in writing, and after the race to the Race Organizers at [email protected] Replies issued within 24 hours.

ART. 23: PHOTO AND VIDEO COVERAGE

TEAM AXARSPORT s.l. reserves all exclusive rights for photo and video coverage of the AL ANDALUS ULTIMATE TRAIL. Participants must agree that TEAM AXARSPORT s.l. may have exclusive use of their identity and individual or collective pictures for anything related directly or indirectly to their participation in the AL ANDALUS ULTIMATE TRAIL. Any still camera, video or movie coverage done during the AL ANDALUS ULTIMATE TRAIL cannot be used by participants, their entourage or trainers for any use other than personal, unless by prior authorization or accreditation from TEAM AXARSPORT s.l. As a result, any book or film (short, feature) project must obtain TEAM AXARSPORT s.l.’s prior authorization.

ART. 24: LIST OF RANKING / PRIZES

GENERAL RANKING:

Men’s ranking

  • 1st prize : Trophy / Sponsored prizes (TBD)
  • 2nd prize : Trophy / Sponsored prizes (TBD)
  • 3rd prize : Trophy / Sponsored prizes (TBD)

Women’s ranking

  • 1st prize : Trophy / Sponsored prizes (TBD)
  • 2nd prize : Trophy / Sponsored prizes (TBD)
  • 3rd prize : Trophy / Sponsored prizes (TBD)